Head to head · Document management & e-signature workflow
OpenKM vs Microsoft SharePoint
Pricing, features, India readiness and rating compared. OpenKM rates highest.
| Compare | OpenKM | Microsoft SharePoint |
|---|---|---|
| Category | Document management & e-signature workflow | Document management & e-signature workflow |
| Vendor | OpenKM | Microsoft |
| Headquarters | Palma, Spain | Redmond, United States |
| Made in India | No | No |
| Starting price | Free plan | ₹400/mo |
| Free plan | Yes | No |
| Free trial | Yes | Yes |
| Published pricing | Yes | Yes |
| Deployment | cloud | cloud |
| Mobile apps | No | No |
| Founded | 2005 | 2001 |
| Best for | Startup, Small business, SMB | Small business, SMB, Mid-market |
| App Advisor rating | 4.6 / 5 | 4.5 / 5 |
OpenKM: pros & cons
- +Free plan available to evaluate at zero cost
- +21 years in business — a mature, stable product
- −Global vendor — check India-specific compliance (GST, TDS) and support hours before you commit
Key features
- Version control and check-in/out
- OCR and full-text search
- Metadata and folder structures
- Approval workflows
- Retention and legal hold
- Scanning and capture
Microsoft SharePoint: pros & cons
- +Pricing is published, so there is no sales call to see costs
- +25 years in business — a mature, stable product
- −No permanently free plan
- −Global vendor — check India-specific compliance (GST, TDS) and support hours before you commit
Key features
- Version control and check-in/out
- OCR and full-text search
- Metadata and folder structures
- Approval workflows
- Retention and legal hold
- Scanning and capture
Get an instant demo
See OpenKM live, with an App Advisor discount
Frequently asked questions
Which is better, OpenKM or Microsoft SharePoint?+
OpenKM scores higher on App Advisor's rating (4.6/5) for pricing transparency, India readiness and maturity. OpenKM has a free plan, which matters if you want to try before paying. The right choice depends on your workflow — request demos of both.
Is OpenKM cheaper than Microsoft SharePoint?+
OpenKM starts at Free plan and Microsoft SharePoint at ₹400/mo. Compare per-user costs at your team size, and remember GST is added on top.
Can I switch from OpenKM to Microsoft SharePoint?+
Most document management & e-signature workflow products import CSV or Excel data; check whether historical records, attachments and integrations move too before you switch.
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