Expense reporting, corporate cards and travel management with GST capture.
RecommendedMade in IndiaFree plan
Starts at
₹79 · per user per month, Standard billed annually, excl. GST
Finance & Accounting
Best Expense management software in India (2027)
Expense management software captures receipts, routes claims through approvals, enforces policy and pushes reimbursements to payroll or bank. Corporate cards and travel booking are increasingly bundled in, which changes the pricing model from per-user to interchange-funded.
106 products compared27 made in India29 with a free plan
Top rated here
1Zoho Expense
Expense reporting, corporate cards and travel management with GST capture.
₹79 · per user per month, Standard billed annually, excl. GST
Karbon Business
Corporate cards and expense management for startups.
Free
Kodo
Corporate cards, reimbursements and vendor payments for startups.
Free
Zoho Expense India Edition
India-localised Zoho Expense with GST and per-diem rules.
Free plan
Fyle
Expense management with real-time card feeds and accounting sync.
₹900/mo
View
Corporate cards and expense management for startups.
TrendingMade in IndiaFree
Starts at
Free
Corporate cards, reimbursements and vendor payments for startups.
TrendingMade in IndiaFree
Starts at
Free
India-localised Zoho Expense with GST and per-diem rules.
Made in IndiaFree planGST ready
Starts at
Free plan
Expense management with real-time card feeds and accounting sync.
RecommendedMade in India
Starts at
₹900/mo
Corporate cards, expense management and vendor payouts.
TrendingMade in India
Starts at
Price on request · No prices on volopay.com/in/pricing
Accountant partner edition of Zoho Expense.
Made in IndiaFree
Starts at
Free
Corporate travel and expense management with savings incentives.
Made in India
Starts at
Rs 0 for travel; Rs 99/user/month for expense · Travel earns a per-trip fee; expense bi…
Expense tracking and payouts inside Paytm for Business.
Made in IndiaFree
Starts at
Free
Reimbursement claims integrated with greytHR payroll.
Made in India
Starts at
₹3,495/mo
Corporate cards and expense controls from RazorpayX.
Made in IndiaFree
Starts at
Free
Expense claims and approvals inside the Keka HR suite.
Made in India
Starts at
₹6,999/mo
Expense management, corporate cards and travel for mid-size and enterprise companies.
RecommendedMade in IndiaEnterprise ready
Starts at
Price on request · No prices published on happay.com
Neobank app with expense insights for individuals and SMEs.
Made in IndiaFreeMobile app
Starts at
Free
Business banking with expense, payouts and accounting automation.
Made in IndiaFree plan
Starts at
Free plan
Prepaid cards, expense and employee benefits platform.
Made in India
Starts at
Price on request · Programme pricing quoted after a demo
Corporate cards and spend management for businesses.
Made in India
Starts at
Price on request · No prices published on enkash.com
RegTech SaaS for XBRL-based regulatory filing, tax and compliance reporting.
Made in India
Starts at
On request
Expense management module within Darwinbox HCM.
Made in India
Starts at
On request
Tax-saving benefits cards and expense tracking.
Made in India
Starts at
On request
Income tax, TDS and GST compliance software with e-invoicing and e-way bill for Indian businesses.
Made in IndiaGST ready
Starts at
On request
Spend management with cards, travel and vendor payments.
Made in IndiaEnterprise ready
Starts at
On request
Finance platform combining tax compliance, payables and expense management for teams in India and the UAE.
Made in India
Starts at
On request
RBI-licensed TReDS platform for invoice discounting between MSME suppliers, buyers and financiers.
Made in India
Starts at
On request
Connected banking platform that automates receivables, payables and reconciliation from your ERP.
Made in India
Starts at
On request
At Expenzing, we’re not bolting generic AI onto software. We’re applying 17 years of spend management expertise to build agentic, finance‑first AI that solves
AI poweredMade in India
Starts at
Paid plans
ProXpense is the expense management software that automates travel, expense reporting and compliance for global teams. GST/TDS-ready, live in 40+ countries.
Made in IndiaGST ready
Starts at
Paid plans
Receipt scanning and expense reports with corporate cards.
Free plan
Starts at
Free plan
Corporate cards and spend management for US companies.
Free
Starts at
Free
Free expense management with corporate cards.
Free
Starts at
Free
Corporate cards, expenses and banking for startups.
Free plan
Starts at
Free plan
Company cards and expense automation.
Free plan
Starts at
Free plan
Travel and expense management for global companies.
Free plan
Starts at
Free plan
Expense management for mid-size companies.
Starts at
₹800/mo
Expense reporting and invoice automation.
Starts at
₹1,000/mo
Legacy brand of Rydoo expense management.
Starts at
₹800/mo
Mesh offers corporate cards, AP and expense management for spend control. | expense-management
Free plan
Starts at
Free plan
Business travel booking and spend platform combining trip policy, invoices and expense capture.
Free plan
Starts at
Free plan
Jenji is expense management software, part of the Silae group, with a free Solo plan. | expense-management
Free plan
Starts at
Free plan
Spend management platform with corporate cards, invoice processing and reimbursements for SMEs.
Free plan
Starts at
Free plan
Expense management and invoice processing.
Starts at
₹800/mo
Rho is a fintech platform offering business banking, cards, AP, expense and accounting. | expense-management
Free
Starts at
Free
Procurement, accounts payable automation and working capital for consumer goods brands.
Free plan
Starts at
Free plan
Automated expense reporting with receipt reading.
Starts at
₹700/mo
MileIQ automatically tracks and reports mileage for taxes or reimbursements. | expense-management
Free plan
Starts at
Free plan
Corporate cards with cashback plus expense, petty cash and procure-to-pay automation.
Free plan
Starts at
Free plan
Enterprise travel, expense and invoice management.
Enterprise ready
Starts at
On request
Prepaid company cards and spend control.
Starts at
₹1,500/mo
Multi-currency business accounts and virtual cards with team spend tracking and accounting sync.
Free plan
Starts at
Free plan
Business account for startups and SMEs with corporate cards, expense management, payables and multi-currency payments
Free plan
Starts at
Free plan
Ordered by App Advisor rating. Nothing here is paid placement — see how we rate software.
How to choose expense management software
Decide whether you want cards. Card-led products are often free because they earn on interchange, but they require moving spend onto their cards.
Check GST capture — the ability to record supplier GSTIN and claim ITC on employee expenses is a real saving that many global tools skip.
Look at accounting sync depth: line-level export with cost centres beats a monthly CSV.
What to look for
- ✓ Receipt capture with OCR
- ✓ Policy rules and approval workflows
- ✓ Corporate cards with real-time controls
- ✓ Mileage and per-diem handling
- ✓ GST input credit capture on expenses
- ✓ Integration with Tally, Zoho Books and ERPs
- ✓ Reimbursement via payroll or bank transfer
- ✓ Travel booking and advances
Schedule a demo
Let us arrange your demos, free
Expense management software — frequently asked questions
Is expense management software free?+
Several Indian card-led platforms offer the software free and earn from card interchange; software-only products typically charge ₹100–₹400 per active user per month.
Expense management software — popular searches
Related categories
India buyer's guide
Expense management software in India: prices, free plans and how to choose
Expense management software replaces paper vouchers and spreadsheet claims for Indian companies. Employees snap a photo of a bill, the app reads the vendor, amount and GSTIN, applies the travel or food policy, routes the claim to a manager, and pushes approved expenses to accounting for reimbursement. Many also issue corporate cards and manage petty cash, advances and mileage claims for field teams.
Good tools capture GST details from receipts so the company can claim input tax credit, enforce policy limits by grade and city, and integrate with payroll and accounting software. Poor ones only digitise the form: they miss GSTIN on invoices, cannot handle advances or per-diem rules, make approvals slow on mobile and leave finance teams checking every bill by hand before reimbursement.
Best expense management software in India: verified comparison
Test with real bills from your teams, including hotel invoices, fuel bills, cab receipts and handwritten petty cash vouchers. Check how accurately the app captures amount, date, vendor and GSTIN, how policy violations are flagged, how approvals work on mobile, and how entries post to accounting. The best expense management software speeds up reimbursements while giving finance control and GST credit.
| Product | Lowest published price | Free plan | Free trial | Demo |
|---|---|---|---|---|
| Zoho ExpenseMade in India | ₹0 per month source | Yes source | — | On request source |
| Zoho Expense India EditionMade in India | ₹0 per month source | Yes source | — | On request source |
| FyleMade in India | Not published | — | — | On request source |
| VolopayMade in India | Not published | — | — | On request source |
| KodoMade in India | Not published | — | — | On request source |
| ITILITEMade in India | Not published | — | — | On request source |
| Expensify | Not published | Yes source | — | — |
| HappayMade in India | Not published | — | — | On request source |
| greytHR ExpenseMade in India | ₹2,495 per month (50 employees incl., ₹45/emp above) source | — | 7 days source | On request source |
| Keka ExpenseMade in India | ₹90 per additional employee source | — | Yes source | On request source |
| RazorpayX Corporate CardsMade in India | Not published | — | — | — |
| Ramp | Not published | Yes source | 30 days source | — |
| Brex | Not published | Yes source | — | — |
| Divvy | Not published | — | Yes source | On request source |
Checked on each vendor's official website (September 2026). A dash means the vendor does not publish it or we could not verify it — not that the feature is missing. Prices exclude GST unless the source says otherwise. App Advisor publishes no user ratings.
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Tell us your team size, city and budget. An advisor sends a shortlist that fits and arranges demos; vendors quote you directly. Compare prices for your team size before you commit.
Choosing expense management software: top picks, Indian options and reviews
Top expense management software for small business in India
Small businesses need a simple mobile app for claims, basic approval by the owner or manager, categories for common expenses, and export to accounting software. Advance and petty cash tracking helps. Look for per-user pricing that fits a small team and avoid complex setups built for large enterprises. The owner should be able to approve claims from the phone.
Indian expense management software
Indian expense tools read GST invoices and capture GSTIN for input tax credit, support policies by city tiers and employee grades, handle advances, per diem and mileage claims common in India, and integrate with Indian accounting and payroll software. Some provide corporate cards issued with Indian banks, UPI payments and TDS handling on vendor expenses.
Zoho ExpenseKarbon BusinessKodoZoho Expense India EditionFyleVolopayZoho Expense for AccountantsITILITE
Expense management software reviews in India
App Advisor publishes no user ratings. Reviews of expense tools often focus on the mobile app but miss accounting integration issues. In a trial, test receipt scanning accuracy on Indian bills, policy configuration, approval flows, accounting sync and reimbursement processing. Check support responsiveness for setup questions. Ask employees who submit claims regularly to try the app and judge how many taps a claim takes on a typical hotel or fuel bill. How App Advisor rates software.
Expense management software comparison in India
Compare: receipt scanning accuracy, GST capture, policy rules, approval workflows, advances and petty cash, mileage tracking, per diem, corporate cards, accounting and payroll integrations, reimbursement payouts, multi-entity support, reports, audit trails and pricing per user. Test each row with a handful of your own bills, not vendor samples. Include how the tool treats bills in regional languages and handwritten vouchers, since these are common for site and field expenses in India.
What expense management software costs in India
Expense management software price in India
Expense management software is usually priced per active user per month, sometimes with minimum user counts. Corporate card programmes may be free with revenue coming from interchange, or charge fees. Advanced features like travel booking, multiple entities or custom workflows may cost more. Check how an active user is defined, whether employees who only submit occasional claims are charged, and if approvers and finance users count separately.
- Zoho Expense — from ₹0 per month (Free) source
- Zoho Expense India Edition — from ₹0 per month (Free) source
- greytHR Expense — from ₹2,495 per month (50 employees incl., ₹45/emp above) (Essential) source
- Keka Expense — from ₹90 per additional employee (Foundation) source
Expense management software subscription cost in India
Costs depend on the number of active users, add-on modules, implementation and integrations. Annual plans are often cheaper. GST at 18% applies to Indian invoices. Corporate card programmes may have fees or conditions. Include internal time for setting up policies and training employees. Card programmes may require a security deposit or minimum spend. Integrations with ERP or HRMS may need paid connectors or implementation help, which adds to the first-year cost.
Free plans, free trials and demos
Free expense management software in India
Free plans typically limit users, receipts per month, approval levels and integrations. Advanced policy rules, corporate cards and accounting sync may be paid. Free tools suit very small teams or trial periods. They may also cap receipt storage and history, which matters for audit, since tax records need to be retained for years. Check export options before storing important records on a free plan.
- Zoho Expense — free plan: “Free ₹ 0 For small businesses looking to start their expense management journey” source
- Zoho Expense India Edition — free plan: “Free ₹ 0 For small businesses looking to start their expense management journey” source
- Expensify — free plan: “Submit Free for all members The free plan for employees, no company approval needed.” source
- Ramp — free plan: “Ramp Free is designed for smaller teams who want to get started with Ramp.” source
- Brex — free plan: “$0 user/month” source
Expense management software free trial in India
Trial lengths as each vendor states them are listed on the free expense management software page.
Expense management software demo in India
Ask the vendor to show receipt scanning on Indian bills, GST capture, policy setup by grade and city, advances and petty cash handling, approval workflows, accounting integration and reimbursement processing. Ask about data security, audit trails and how corporate cards work. Ask the vendor to show how duplicate claims are detected, how it handles bills with the company's GSTIN versus the employee's name, and how claims move to accounting entries.
Expense management software by type of business
Expense management software for startups in India
9 vendors say on their own websites that they serve this kind of business. The quotes, sources and prices are on the expense management software for startups in india page.
Expense management software for MSMEs in India
9 vendors say on their own websites that they serve this kind of business. The quotes, sources and prices are on the expense management software for msmes in india page.
Expense management software for manufacturers in India
Manufacturers have field staff, service engineers and sales teams with travel and site expenses, plus plant petty cash. They need mileage tracking, per diem rules, advances, cost centre allocation by plant or project, and integration with ERP. Offline capture may be useful in remote sites. Travel policies that differ for plant staff, sales staff and managers should be configurable by grade.
- Zoho Expense — “Zoho Expense for Manufacturing” source
- Zoho Expense India Edition — “Zoho Expense for Manufacturing” source
- Volopay — “Manufacturing” source
Expense management software for retailers in India
Retailers manage store petty cash, maintenance expenses and area manager travel. They need store-level cost centres, petty cash replenishment workflows, approvals by region, and reports by store. Integration with accounting for store-wise expense tracking is valuable. Petty cash registers at stores should be digitised with photo receipts so auditors can verify small repairs and daily purchases without visiting the store. Controls for cash handovers between shift managers help too.
Expense management software for agencies in India
Agencies need to track expenses by client and project for billing, including travel, production costs and ad spends. Features like billable expense tagging, client-wise reports and integration with project management and accounting help recover costs. Agencies should check whether expenses can be tagged at the point of submission and whether billable items can be pushed into client invoices. Foreign currency spends for overseas shoots or events should convert correctly.
GST and switching providers
Expense management software with GST support
An expense tool should capture the supplier's GSTIN, invoice number, taxable value and GST amounts from bills so the finance team can claim input tax credit where eligible and match them with GSTR-2B. It should flag bills without GSTIN. The vendor must issue a GST invoice for its subscription so you can claim credit on the 18% GST.
Expense management software alternatives in India
Look for alternatives when receipt scanning is inaccurate, approvals are slow, integrations break or pricing rises. Switching involves exporting historical claims and receipts, setting up policies again, reintegrating accounting and training employees. Plan the switch at the start of a month or quarter. Keep old receipts accessible for audit purposes, as statutory retention periods apply.
Zoho Expense alternativesKarbon Business alternativesKodo alternativesZoho Expense India Edition alternativesFyle alternativesVolopay alternatives
Partner, affiliate and reseller programs
Expense management software affiliate program in India
Affiliate programmes for expense software usually reward referrals of businesses that sign up for paid plans. Check payout terms, cookie period, rules for promotion and whether rewards are recurring. Promoters usually include finance bloggers, chartered accountants and business consultants. Check whether referred companies must reach a minimum user count before rewards qualify, and read rules on paid search and coupons. Disclose your relationship with the vendor.
Expense management software partner program in India
Partner programmes suit chartered accountants, finance consultants and software integrators. Benefits may include referral fees, training, co-marketing and priority support. Check requirements and how client data access is handled. Chartered accountancy firms may benefit from access to client expense data for bookkeeping and GST reconciliation. Confirm permissions and data protection responsibilities, and whether partners get a multi-client dashboard for managing several businesses.
Expense management software reseller program in India
Reseller programmes allow partners to sell the software, often bundled with accounting services. Confirm pricing flexibility, billing and GST invoicing responsibilities, support obligations and data ownership. Also check whether you can provide first-level support and implementation services, how licences are provisioned, and what happens to client data and receipts if your reseller agreement ends. Resellers often bundle expense tools with bookkeeping or payroll services.
- Razorpay — Razorpay Partner Program (partner) program page
- greytHR — greytHR Partner Program (partner) program page
- Keka Technologies — Keka Partner Program (partner) program page
All verified programs across categories are in the software partner program directory. More India software guides: business software in India.
Expense management software in India: FAQs
Can expense software help claim GST input tax credit?+
Yes, if it captures the supplier's GSTIN and GST amounts from bills and exports them for reconciliation with GSTR-2B. Not all expenses are eligible for credit, such as certain food and personal expenses, so finance should review eligibility. Blocked credits under GST law should be tagged separately in the tool.
How do I handle petty cash with expense software?+
Many tools let you track petty cash balances by location or person, record expenses against them and request replenishment. This reduces manual registers and provides audit trails. Set a maximum float per location and require receipts before each top-up is approved.
Can employees submit claims offline?+
Some apps allow capturing receipts offline and syncing when connectivity is available, which is useful for field staff in remote areas. Check if the app supports this before rolling out to field teams. Ask how the app handles photos taken without a network and whether GPS or timestamps are recorded when the claim finally syncs.
What are corporate cards and do I need them?+
Corporate cards let employees pay business expenses directly, with transactions flowing into the expense tool. They reduce reimbursements and improve control. Smaller companies may start with reimbursements and add cards later. Card spends arrive already categorised, so employees only attach the bill instead of filling a full claim. Check spend limits and merchant controls.
How are mileage claims calculated?+
Expense tools can track distance using GPS or manual entry and apply rates set in your policy. Some verify routes using maps. Ensure your policy defines rates by vehicle type. Keep the per-kilometre rates in your written travel policy too, so disputes can be settled quickly against a single reference.
Can expense software integrate with payroll for reimbursements?+
Many tools integrate with payroll so approved reimbursements are paid with salaries, or with banking for direct payouts. This simplifies processing and records. Payroll-linked payouts should show reimbursements separately from taxable salary components on the payslip, so employees and auditors can see which amounts are non-taxable reimbursements.
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