Best HRMS software in India (2026)

India buyer's guide

HRMS software in India: prices, free plans and how to choose

HRMS software holds the employee record from offer letter to full and final settlement. For Indian employers that means onboarding with Aadhaar, PAN and UAN details, attendance from biometric devices or geo-tagged mobile punches, leave policies that differ by state and grade, and a clean handover of inputs to payroll every month. It replaces the HR folder, the attendance register and the leave email thread.

Good HRMS options let HR configure shift rosters, holiday calendars per location and approval chains without calling the vendor. Weak ones force one leave policy on everyone, break when biometric machines go offline, or keep documents in a way that makes audits painful. Employee self-service on mobile, in plain language, is what decides whether staff actually use the system. Good vendors also help you migrate leave balances.

Best HRMS software in India: verified comparison

The best HRMS for an Indian company is the one that models your attendance and leave rules exactly, not approximately. Test multiple shifts, night shifts crossing midnight, weekly-off rotations, state-specific holiday lists and sandwich-leave rules. Check how biometric or face-recognition data flows in, how regularisation requests work, and whether the month's attendance locks cleanly into payroll. Employee self-service should work on a basic smartphone without training.

Product	Lowest published price	Free plan	Free trial	Demo
greytHRMade in India	₹2,495 per month (50 employees incl., ₹45/emp above) source	—	7 days source	On request source
KredilyMade in India	₹0 per month source	Yes source	—	On request source
Zoho PayrollMade in India	₹0 per organization (up to 10 employees) source	Yes source	—	On request source
Keka HRMade in India	₹90 per additional employee source	—	—	On request source
TimelabsMade in India	₹3,250 per month for 50 employees (+₹50/emp beyond 50) source	—	7 days source	On request source
Zoho People PlusMade in India	₹192 per user/month source	—	30 days source	On request source
sumHRMade in India	₹1,428 per employee/year source	—	—	On request source
QandleMade in India	₹2,450 per month source	—	Yes source	On request source
ZimyoMade in India	₹80 per user/month (min 50 users) source	—	14 days source	On request source
Saral PayPackMade in India	Not published	—	—	On request source
EmpxtrackMade in India	Not published	Yes source	—	On request source

Checked on each vendor's official website (September 2026). A dash means the vendor does not publish it or we could not verify it — not that the feature is missing. Prices exclude GST unless the source says otherwise. App Advisor publishes no user ratings.

Choosing HRMS software: top picks, Indian options and reviews

Top HRMS software for small business in India

Small businesses with a few dozen staff need an HRMS that covers the basics well: digital employee records, leave requests with manager approval, mobile attendance with location, and payslip access. Setup should take days, not months. Look for ready templates for offer and appointment letters, and a single dashboard showing who is absent today. Performance modules and learning portals can wait until headcount grows.

Indian HRMS software

HRMS products built for India usually understand statutory details out of the box: UAN and ESIC numbers on the employee profile, state-wise professional tax slabs, Shops and Establishments holiday rules, and gratuity eligibility tracking. Many support regional languages in the employee app, which matters for shop-floor and field staff. Integration with Indian biometric device brands and support calls during IST working hours are common differences.

greytHRZoho PeopleKredilyZoho PayrollKeka HRGreytHR PayrollTimelabsZoho People Plus

HRMS software reviews in India

App Advisor does not publish user ratings. When reading HRMS reviews elsewhere, separate HR admin opinions from employee opinions — the app that HR likes may frustrate staff, and vice versa. Note recurring issues such as attendance sync failures or slow support tickets, then test them directly. In your trial, ask a handful of employees to apply for leave and mark attendance for a week and collect their feedback. How App Advisor rates software.

HRMS software comparison in India

An HRMS comparison should cover: attendance capture methods (biometric, face, geo-fence, web), shift and roster management, leave policy flexibility, onboarding and document collection, employee self-service app, approval workflows, exit and full-and-final process, integration with your payroll or built-in payroll, reports for audits and headcount, role-based access, and data export. Also compare implementation time and whether policy changes need vendor help.

What HRMS software costs in India

HRMS software price in India

HRMS software in India is usually priced per employee per month, sometimes with a minimum monthly bill. Vendors often sell modules separately — core HR, attendance, payroll, performance, recruitment — so the price depends on which bundle you pick. Some charge a one-time setup fee. Biometric devices, if bought through the vendor, are a separate hardware purchase.

• greytHR — from ₹2,495 per month (50 employees incl., ₹45/emp above) (Essential) source
• Kredily — from ₹0 per month (Free Forever) source
• Zoho Payroll — from ₹0 per organization (up to 10 employees) (Free) source
• Keka HR — from ₹90 per additional employee (Foundation (per additional employee)) source
• Timelabs — from ₹3,250 per month for 50 employees (+₹50/emp beyond 50) (Pulse (Core HR)) source
• Zoho People Plus — from ₹192 per user/month (Premium) source

HRMS software subscription cost in India

Every published plan, its billing term and whether GST is extra is on the HRMS software price list for India, each price linked to the vendor's own pricing page.

Free plans, free trials and demos

Free HRMS software in India

Free HRMS plans usually limit the number of employees, keep only core records and leave management, and exclude attendance device integration, payroll and advanced reports. Document storage may be capped. They can work for a very small team, but check whether upgrading later requires re-entering data or if your records carry over intact. Watch for caps on document uploads such as ID proofs.

• Kredily — free plan: “Free Forever at ₹0 for unlimited employees — no credit card.” source
• Zoho Payroll — free plan: “Free forever upto 10 employees” source
• Empxtrack — free plan: “Free forever for up to 10 employees , with payslips & reports.” source

HRMS software free trial in India

Trial lengths as each vendor states them are listed on the free HRMS software page.

HRMS software demo in India

Ask the HRMS vendor to configure one of your trickier rules live: a rotating shift, a comp-off policy or a probation-period leave restriction. See how an employee regularises a missed punch, how a manager approves on mobile, and how the exit process calculates notice-period recovery. Ask how attendance data reaches payroll, and what reports are ready for a labour inspection.

HRMS software by type of business

GST and switching providers

HRMS software with GST support

An HRMS does not handle GST returns, but your subscription should come with a tax invoice showing the vendor's GSTIN, your GSTIN and the SAC for software services, so you can claim input tax credit on the 18% GST. If the HRMS processes employee reimbursements, it helps if it captures the GSTIN on vendor bills submitted by employees, so eligible input credit on business expenses is not lost.

HRMS software alternatives in India

Consider switching HRMS when attendance data keeps needing manual fixes before payroll, policy changes need vendor tickets, or employees avoid the app. Before moving, export employee master data, leave balances, attendance history and uploaded documents. Plan the switch at the start of a payroll month or leave year to avoid mid-cycle confusion. Check contract terms on notice and data retention.

greytHR alternativesZoho People alternativesKredily alternativesZoho Payroll alternativesKeka HR alternativesGreytHR Payroll alternatives

Partner, affiliate and reseller programs

• Zoho — Value-Added Reseller (reseller): Competitive product pricing, high profit margins , and a steady stream of recurr program page
• Zoho — Zoho Affiliate Program (affiliate): 15% Commission on every qualified sale for the first 12 months program page
• Zoho — Zoho Payroll partner program (partner) program page
• Razorpay — Razorpay Partner Program (partner) program page
• Razorpay — RazorpayX Partners (Accountants) (partner): Get a lifetime revenue share for every client you onboard program page
• greytHR — greytHR Partner Program (partner) program page
• Kredily — Kredily Partner Program (partner) program page
• Keka — Keka Referral partners (referral) program page

All verified programs across categories are in the software partner program directory. More India software guides: business software in India.

HRMS software in India: FAQs