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PG, hostel & co-living management
How PG owners, hostel operators and co-living companies in India manage beds, tenant KYC, rent collection, WhatsApp reminders and complaints with PG management software — features, pricing and how to choose.
Quick answer
PG management software tracks every room and bed, collects rent online with automatic reminders, verifies tenants, and logs complaints — replacing registers and WhatsApp groups. In India, RentOk, ManagR by BedR and Crib are built specifically for PG, hostel and co-living operators. ManagR says it is free forever and runs reminders over WhatsApp; Crib offers Aadhaar-based KYC and live bed status; RentOk offers autopay rent collection and room/bed occupancy updates.
Running a PG or co-living property in India is a volume business: dozens of tenants, monthly rent on different dates, security deposits, electricity sharing, food, complaints and constant move-ins and move-outs. PG management software puts all of that in one place. Instead of chasing rent on WhatsApp and maintaining a paper register, the owner sees which beds are filled, vacant or under notice, which tenants have paid, and which complaints are open — from a phone.
Three Indian products focus specifically on PGs, hostels and co-living (features as stated on their own websites):
At around 50 beds, spreadsheets start to break. A workable setup: record every bed as a unit with a status; onboard each tenant with KYC and a digital agreement; set rent due dates and let the software send reminders; collect by UPI so receipts are automatic; log every complaint as a ticket; and review the vacancy and dues dashboard weekly. Most PG apps let you import existing tenants, so you can switch mid-month.
Tenant verification should be consent-based: the tenant shares their ID, and the app records it securely. Many city police departments also require landlords to submit tenant details for police verification — check your city's rules, because the app does not replace that obligation. Store KYC data carefully: it is personal data under India's data protection law.
FAQs
RentOk, ManagR by BedR and Crib are Indian products built specifically for PG, hostel and co-living operators. Compare them on bed-level tracking, rent collection, KYC and WhatsApp reminders against how you run your property.
ManagR by BedR states on its website that it is '100% free forever'. Confirm what is included, and any payment-gateway charges on rent collection.
Yes. ManagR by BedR offers auto rent reminders and a WhatsApp AI assistant, and RentOk lets you send WhatsApp messages from your own number.
Crib states that it offers Aadhaar-based KYC. RentOk and ManagR offer tenant verification and KYC. Verification must be done with the tenant's consent.
For private hostels, PGs and co-living, yes: they manage beds, tenants and rent. School and college hostels usually use the hostel module of a school or campus ERP instead.
Some PG apps do it for you. ManagR by BedR, for example, lists electricity-bill splitting as a feature. Otherwise, record the meter reading per room and divide it among the room's occupants.
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Independent guide. Product facts come from vendors' official websites; confirm current terms in your demo. Hero photo: “Jayabheri The Summit from Khajaguda hills” by iMahesh, CC BY-SA 4.0, via Wikimedia Commons.
