Vidyalaya

by Vidyalaya (Xpert Software) · Ahmedabad, Gujarat · Since 2008

School management software built in Ahmedabad.

Starting price: Custom quote; Quoted after a demo
Free trial / plan: Not advertised
Deployment: Cloud; Web
App Advisor rating: 4.5; transparency & India fit

What is Vidyalaya?

Vidyalaya is a school ERP from Sapphire Software Solutions in Ahmedabad. Its office is at Ganesh Meridian on S.G. Highway. It is one of the older Indian products in this space. The vendor claims 25+ years in business, 2,000+ institutional clients, 40+ modules and about 1.5 million students on the system. These are the company's own figures, but the long list of modules backs up the claim that it has grown over many years of school feedback rather than being a recent startup build.

Coverage is broad. The core includes admissions, student records, attendance, fees, timetable, exams with NEP-2020-aligned holistic progress cards, certificates, HR, leave and payroll. Resource modules cover accounting, transport, inventory, library, hostel, alumni and assets. On top of that come integrations Indian schools actually ask for: Tally, bulk WhatsApp, SMS and email alerts, biometric, barcode and UHF attendance, vehicle tracking, online payment gateway, online exams and a virtual classroom. Sapphire also sells separate versions for colleges and universities, an admission CRM, and website development.

The weak spot is the parent-facing app. On the Apple App Store, Vidyalaya is rated 3.2 out of 5 from 740 ratings. That is mediocre for an app parents open every day. The listing is also a heavy 312 MB, and its version notes are repetitive marketing text rather than real changelogs. There is no public price list, no free plan and no self-serve trial. You request a demo, and the sales team quotes based on modules and student strength. The website doesn't name which payment gateways it supports, so check that during the demo.

Vidyalaya makes most sense for a mid-sized or large CBSE, ICSE or state-board school, or a trust running several campuses, that wants one vendor for ERP, apps, Tally sync and even on-premise hosting. Many cloud-only competitors don't offer that last option. A single small school with 300 students may find simpler subscription tools cheaper and quicker. Before you sign, ask for the per-student annual cost, the AMC terms for on-premise setups, and a test login to the parent app.

What works well

+Covers 40+ modules from admission to alumni, so a school rarely needs a second system
+Tally integration is listed as standard, which suits schools whose accountants already work in Tally
+Bulk WhatsApp messaging is offered alongside SMS and email alerts for parent communication
+Supports biometric, barcode and UHF RFID attendance hardware out of the box
+Can be hosted on-premise or in the cloud, useful for trusts with strict data policies
+Holistic progress cards are aligned with NEP 2020 assessment guidelines
+Separate apps for teachers, parents and management, on both Android and iOS

What to watch out for

−The iOS parent app is rated only 3.2 out of 5 across 740 App Store ratings
−There is no published pricing, so schools cannot compare costs before a demo call
−There is no free plan or self-serve trial; evaluation depends on a guided demo
−Payment gateway partners are not named on the integrations page, so UPI support must be confirmed
−The 312 MB iOS app is heavy for parents on low-storage phones

Best suited for: Mid-to-large private schools in India wanting one ERP with Tally and WhatsApp built in · Education trusts running several campuses that want centralised MIS reports · Schools that need on-premise hosting instead of a cloud-only service · Institutions that also need college or university modules from the same vendor

Vidyalaya at a glance

Analysing Vidyalaya — pricing, features, reviews and alternatives…

Generated by App Advisor's native engine from this listing's verified data — not a paid placement.

Vidyalaya features

Researched from Vidyalaya's official product pages · updated October 2026.

Student and academics

Online admission and admission CRM
Student database with certificates and health records
Attendance management
Timetable management with AI timetable generator
Examination management and NEP-aligned holistic progress cards
AI lesson plan generator

Finance and HR

Fees management with online payment
Front office
Accounting with Tally integration
HR, leave and payroll
MIS reports for management

Campus resources

Transport with vehicle tracking
Library management
Hostel management
Inventory and asset management
Alumni management

Communication and integrations

Bulk WhatsApp for education
SMS and email alerts
Biometric, barcode and UHF attendance
Online exams and virtual classroom
Parent, teacher and management mobile apps

Vidyalaya pricing (INR)

Source

Every edition as published by the vendor. Prices exclude GST unless stated. Full Vidyalaya pricing breakdown

• No public price list; Sapphire quotes after a free demo requested on the contact page.
• Price depends on modules selected, student strength and cloud versus on-premise deployment.
• No free plan or self-serve trial is offered.

Buying for a team? App Advisor can get you a volume quote and any partner discount available.

Integrations, security & India

Integrations

Tally
WhatsApp (bulk messaging)
SMS and email alerts
Biometric attendance devices
Barcode attendance
UHF RFID attendance
Vehicle tracking (GPS)
Online payment gateway
Online exam system
Virtual classroom

For Indian businesses

Built by Sapphire Software Solutions, headquartered at Ganesh Meridian, S.G. Highway, Ahmedabad 380060
Tally integration for school accounts is listed on the official integrations page
Bulk WhatsApp messaging for parent communication is offered as 'WhatsApp for Education'
Holistic progress cards are aligned to NEP 2020
Sales and support can be reached on Indian numbers, including a call/WhatsApp line (+91 95123 04599)

Mobile apps

Android app iOS app

One Vidyalaya app by Sapphire Software Solutions serves parents and staff with circulars, homework, results, fees, online tests, calendar and notice board; separate management app mentioned on the vendor site.

What reviewers say about Vidyalaya

Scores published on independent review sites — follow the links for the full reviews.

Apple App Store

3.2/5

740 reviews

Read reviews

Is Vidyalaya the best choice for you?

Best choice if you are…

Mid-to-large private schools in India wanting one ERP with Tally and WhatsApp built in
Education trusts running several campuses that want centralised MIS reports
Schools that need on-premise hosting instead of a cloud-only service
Institutions that also need college or university modules from the same vendor

Look elsewhere if you are…

Small schools or coaching centres wanting a low-cost monthly subscription they can start alone
Schools where a polished, highly rated parent app is the top priority

Still comparing? Get an unbiased shortlist and demos arranged for free.

Sources (6) · updated October 2026

Vidyalaya screenshots

Specifications

Category: School & college ERP
Vendor: Vidyalaya (Xpert Software)
Headquarters: Ahmedabad, Gujarat
Founded: 2008
Pricing model: Quote-based
Starting price: Custom quote · Quoted after a demo
Deployment: Cloud
Platforms: Web
Best for: Mid-market, Enterprise
Made in India: Yes

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Vidyalaya — frequently asked questions

How much does Vidyalaya school software cost?+

Vidyalaya does not publish prices. Sapphire Software Solutions quotes after a demo, based on the modules you pick, your student strength, and whether you choose cloud or on-premise hosting. Ask for the annual cost per student, one-time setup or licence fees, and AMC for on-premise installs. Also ask whether the quote includes 18 percent GST. Compare it against at least two subscription-priced school ERPs.

Does Vidyalaya offer a free trial or free plan?+

No. Vidyalaya has no free plan and no self-serve trial on its website. Schools book a free demo through the contact page or the call and WhatsApp numbers, and Sapphire's team walks through the modules. If you are serious about buying, ask for a sandbox login for your admin and accounts staff so they can test fee collection and report cards themselves before you sign.

Does Vidyalaya integrate with Tally?+

Yes. Tally integration appears on Vidyalaya's official integrations page and links to its accounting module. That suits Indian schools whose chartered accountant or accounts clerk already keeps the books in Tally. The Tally page describes one-click fee vouchers posted by fee head into mapped ledgers and states support for Tally 7.2 and above; salary and expense sync is only claimed in its FAQ, so confirm it in the demo.

Does Vidyalaya have a parent mobile app?+

Yes. Vidyalaya has an app on Google Play and the Apple App Store, published by Sapphire Software Solutions. Parents get circulars, homework, results, fee payment, online tests, a calendar and a notice board, and siblings can be linked under one login. The iOS version is rated 3.2 out of 5 from 740 ratings, so ask existing client schools how their parents find it.

Can Vidyalaya be installed on our own server?+

Yes. Vidyalaya says data can be stored on-premise, in an enterprise environment or in the cloud. The SoftwareOne marketplace listing also confirms cloud or on-premise deployment. On-premise suits trusts that want school data inside their own building. In that case, factor in server hardware, backups and an annual maintenance contract, which a cloud subscription would otherwise cover.

What modules does Vidyalaya include?+

Vidyalaya lists 40+ modules. These include admissions with an admission CRM, student records, certificates, health records, attendance, fees, front office, timetable, exams with holistic progress cards, HR, leave, payroll, academics, events, MIS, accounting, transport, inventory, library, hostel, alumni and asset management. It also has AI tools for timetable generation, lesson plans and exam seating. You usually license only the modules you need.

Does Vidyalaya support biometric and RFID attendance?+

Yes. Vidyalaya integrates with biometric devices for staff and student attendance, with barcode ID cards, and with UHF RFID readers that can mark attendance as students walk through a gate. Attendance can trigger SMS, email or WhatsApp alerts to parents. Ask which device brands are supported before you buy hardware, because not every biometric machine on the Indian market will work with it.

Vidyalaya vs cloud school ERPs like Entab or Teachmint: which is better?+

Vidyalaya's advantages are its long track record (25+ years claimed), the on-premise option, Tally integration and a very wide set of modules, including hostel and asset management. Cloud-first rivals often have more modern apps and clearer subscription pricing. If on-premise hosting or Tally sync matters to you, Vidyalaya deserves a demo. If a top-rated parent app matters most, compare app store ratings side by side.

Where is Vidyalaya based and how is support provided?+

Vidyalaya is developed by Sapphire Software Solutions, which has its office at C/102-103 Ganesh Meridian, S.G. Highway, Ahmedabad. The website lists Indian phone lines for sales and support, including a call and WhatsApp number. The App Store listing gives support.vidyalaya@sapphiresolutions.net. Schools outside Gujarat should ask whether onboarding and training happen on-site or remotely.

Is Vidyalaya suitable for colleges and universities?+

Yes. Sapphire sells separate Vidyalaya editions for college management, university management and campus ERP, alongside the school product. It also offers a learning management system and an admission CRM. This makes Vidyalaya worth a look for education groups running both schools and colleges, since one vendor can cover all campuses with shared reporting.

What is Vidyalaya?+

Vidyalaya is school & college erp by Vidyalaya (Xpert Software), an Indian company from Ahmedabad. School management software built in Ahmedabad.

How much does Vidyalaya cost?+

Vidyalaya (Xpert Software) publishes: Custom quote · Quoted after a demo. Confirm current plans and taxes on the official pricing page.

Does Vidyalaya offer a free trial or free plan?+

Vidyalaya does not advertise a free plan; ask the vendor for a trial or a guided demo.

Is Vidyalaya made in India?+

Yes. Vidyalaya is built by Vidyalaya (Xpert Software), headquartered in Ahmedabad, Gujarat.

Who is Vidyalaya best suited for?+

Vidyalaya suits mid-market, enterprise buyers looking for school & college erp.

What are the best alternatives to Vidyalaya?+

Popular alternatives in school & college erp include Frappe Education, Teachmint for Institutes, Shiksha. Use App Advisor's compare tool to see them side by side.

How is Vidyalaya deployed?+

Vidyalaya is available as a cloud (SaaS) product, with web access.