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Maintenance billing & society accounts
Society Maintenance Billing Software: Bills, Collection, GST and Accounts
How housing societies in India automate maintenance billing and collection — bill heads, online payment, reminders, GST on maintenance (the ₹7,500 per month and ₹20 lakh limits), and accounting — with society billing software.
Quick answer
Society maintenance billing software generates each flat's monthly or quarterly maintenance bill, collects it online, sends reminders, and posts it to the society's accounts. Under CBIC Circular No. 109/28/2019-GST, a resident welfare association's maintenance charges are exempt from GST up to ₹7,500 per month per member; above that, GST applies to the whole amount. An RWA with annual turnover up to ₹20 lakh need not register for GST.
Maintenance billing is the core financial job of a housing society. Each flat's bill has several heads — maintenance, sinking fund, repairs fund, water, parking, non-occupancy charges — often calculated per square foot. Collections must be tracked against each flat, reminders sent to defaulters, and everything posted to the society's books for the annual audit. Society billing software automates the whole cycle.
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What good society billing software does
- Bill heads per flat (per sq ft, fixed or metered)
- Monthly or quarterly bill runs
- Online payment by UPI, payment gateway or BBPS
- Automatic reminders and interest on arrears where the bye-laws allow
- GST on maintenance when the society crosses the limits
- Receipts and a ledger per flat
- Posting to society accounts, with a Tally or CA-ready export
GST on housing society maintenance
CBIC Circular No. 109/28/2019-GST explains the position. Maintenance charges collected by an RWA from its members are exempt up to ₹7,500 per month per member. If the charge exceeds ₹7,500, GST applies to the entire amount, not only the excess. An RWA whose aggregate annual turnover is up to ₹20 lakh does not need to register for GST. Confirm your society's position with its CA, because the calculation depends on how charges are structured.
Society billing platforms
- SocietyRun — maintenance bill generation with payment gateway, BBPS and VAN collection, GST billing, reminders and Tally integration
- ADDA — billing and accounting with bills with or without GST, and UPI payments
- MyGate — society ERP with accounting and audit and resident dues payment; says it supports GST and TDS compliance
- ApnaComplex — society billing and accounting with a collection gateway
- NoBrokerHood — maintenance and utility bill payment with accounting and billing
FAQs
Society maintenance billing — questions buyers ask
Is GST applicable on society maintenance charges?+
Under CBIC Circular No. 109/28/2019-GST, maintenance charges are exempt up to ₹7,500 per month per member. Above that, GST applies to the entire amount. An RWA with annual turnover up to ₹20 lakh need not register. Confirm with your society's CA.
What is the best software for housing society billing?+
SocietyRun, ADDA, MyGate, ApnaComplex and NoBrokerHood all handle maintenance billing and collection. Compare them on bill-head flexibility, GST handling and Tally export.
How do I track apartment maintenance payments?+
Use society billing software that keeps a ledger per flat, collects online, issues receipts automatically and lists defaulters. The committee can then see dues in real time instead of reconciling bank statements.
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Sources
Independent guide. Product facts come from vendors' official websites; confirm current terms in your demo. Hero photo: “Jayabheri The Summit from Khajaguda hills” by iMahesh, CC BY-SA 4.0, via Wikimedia Commons.