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From ₹2,495/mo (up to 50 employees)
factoHR
by factoHR (Version Systems) · Rajkot, Gujarat · Since 2016
HR, payroll and attendance suite with mobile app.
- Starting price
- ₹4,999/month
- Core plan, up to 50 employees. Free forever up to 20
- Free trial / plan
- Free forever
- Up to 20 employees, no credit card required
- Deployment
- Cloud
- Web, Android & iOS
- App Advisor rating
- 4.4
- transparency & India fit
What is factoHR?
factoHR is an AI-powered HR and payroll platform from Version Systems Pvt. Ltd., founded in 2016 and headquartered in Rajkot, with offices in Mumbai, Bengaluru and Hyderabad. It bundles 15+ modules across the hire-to-retire lifecycle: recruitment, core HR, onboarding, attendance, payroll, leave, performance, learning, travel and expense, timesheets, employee self-service and a mobile app.
factoHR says 4,000+ businesses and 2.7 million+ employees use it across 20+ countries, and names Wipro, Siemens, Mercedes-Benz, Titan Company, Bajaj, Tata Steel BSL, Hitachi and Asics among its customers. Unlike most Indian HRMS vendors, it publishes an INR price list: a free forever tier up to 20 employees, then Core, Premium and Ultimate plans priced per month for up to 50 employees with a stated rate for each additional employee.
What works well
- +Publishes real INR prices, including the per-additional-employee rate, instead of quote-only pricing
- +Free forever plan for up to 20 employees, with no credit card required
- +Deep India payroll compliance: PF with ECR file generation, ESI, state-wise PT, TDS under both tax regimes, LWF, Form 16, 24Q, 12BB and gratuity
- +No cancellation fee and no lock-in period on any plan, according to the pricing page
- +Named integrations with Tally, SAP, Oracle, QuickBooks, Xero, plus SSO via Okta, Microsoft Entra ID, Auth0 and OneLogin
- +ISO 27001, ISO 9001, AICPA SOC 2 and DPDP-certified, with AES-256 encryption
- +Fia AI assistant answers policy questions from your own HR documents and drafts letters and job descriptions
What to watch out for
- −Plans are priced in 50-employee blocks, so a 12-person team that outgrows the free tier still pays the full ₹4,999/month Core price
- −Add-ons — Selfie Punch, Face Recognition, Timesheet, Recruitment and Fia — are quoted only in USD on the pricing page, with no INR equivalent published
- −Recruitment is not in any INR plan; it is a USD 75/month per-recruiter add-on
- −Performance management is confined to the top Ultimate tier
- −The Start-Up and Blue Collar plans have no published price — you must contact sales
- −The pricing page says nothing about GST, so the INR figures are likely exclusive of tax
- −Support runs 9:00 AM to 6:30 PM Monday to Friday, not 24x7
- −The security page lists certifications but no hosting provider, data residency, uptime or penetration-testing detail
Best suited for: Indian SMBs that want a published price list they can compare without a sales call · Very small teams — up to 20 employees runs free forever · Companies of roughly 50, 100 or 150 staff, where the 50-employee block pricing lines up cleanly · Businesses needing multi-state statutory payroll: PF, ESI, state-wise PT, TDS and LWF in one run · Manufacturing and field-staff employers wanting geo-fenced, selfie or face-recognition attendance
AI analysis of factoHR
Analysing factoHR — pricing, features, reviews and alternatives…
Generated by App Advisor's native engine from this listing's verified data — not a paid placement.
factoHR features
Researched from factoHR's official product pages · updated September 2026.
Core HR
- Employee database and document management
- Letter generation
- Employee onboarding
- Multiple entities management
- Helpdesk
- Dashboards and 200+ pre-built reports with a custom report builder
- Business process automation
Payroll
- Single-click payroll with wizard-guided workflow
- Off-cycle payroll for bonuses and incentives
- Flexible rule engine with unlimited salary components
- 15+ customisable payslip formats
- Automated arrears for retroactive changes
- Employee advances and loans with EMI deduction
- Performance-linked incentive formulas
- Direct salary deposit with bank file generation
Statutory & retirement
- PF contribution calculation, employer share and ECR file generation
- ESI eligibility checks and wage-based applicability
- State-wise and multi-state Professional Tax
- TDS with old and new regime support and investment declarations
- Labour Welfare Fund (LWF)
- Form 16, Form 24Q, Form 5, Form 5A, Form 7 and Form 12BB
- Custom formula-based gratuity and pension management
Time & Attendance
- Attendance management and employee scheduling
- Leave and time-off management
- Geo-fencing (Premium and above)
- Selfie punch and AI face recognition attendance (add-ons)
- Touchless attendance
- Timesheets (add-on)
- Remote employee monitoring
Talent
- Recruitment management (add-on, per recruiter)
- Performance management with OKRs (Ultimate)
- Learning management system
- Employee mood and engagement surveys, acknowledgments (Ultimate)
Employee experience
- Employee self-service
- Mobile app on Google Play and the Apple App Store
- Travel, expense and reimbursement management (Premium and above)
- Fia AI chatbot for leave, payroll and policy questions
AI capabilities
- Fia by factoHR: an AI assistant that answers employee questions from your own policies and HR documents
- Drafts HR letters and job descriptions, and helps set role-based goals
- 24/7 chatbot self-service for leave, payroll and policy queries
- AI face recognition for mobile attendance
- Fia is sold as an add-on at USD 0.5/month, not bundled into the INR plans
factoHR pricing (INR)
SourceEvery edition as published by the vendor · free trial: Free trial offered via the 'Get a Free Trial' and 'Schedule Demo' calls-to-action; no trial length is published. A free forever plan for up to 20 employees is also available.. Prices exclude GST unless stated. Full factoHR pricing breakdown
Free
₹0 /forever
- Up to 20 employees
- No credit card required
- Employee Data
- Letter Generation
- Payslip Generation
Core
₹4,999 /month (up to 50 employees)
- ₹69/month per additional employee (billed quarterly)
- Employee Onboarding and Core HR
- Attendance & Leave
- Payroll
- Dashboard and Helpdesk
- Mobile App / Employee Self-Service
- Multiple Entities Management
Premium
₹5,999 /month (up to 50 employees)
- ₹89/month per additional employee (billed quarterly)
- Everything in Core
- Travel, Expense and Reimbursement
- Geo-Fence
- Marked 'Most Popular / Best Value' on the pricing page
Ultimate
₹6,999 /month (up to 50 employees)
- ₹119/month per additional employee (billed quarterly)
- Everything in Premium
- Performance management
- Survey & Acknowledgment
For Start-UP
Not published
- Contact factoHR sales for pricing
For Blue Collar
Not published
- Contact factoHR sales for pricing
Other pricing options & add-ons
Selfie Punch (add-on)
Priced per employee per month; no INR price published
USD 0.5/Month
Face Recognition (add-on)
Priced per employee per month; no INR price published
USD 1/Month
Timesheet (add-on)
Priced per employee per month; no INR price published
USD 0.5/Month
Fia by factoHR (AI assistant, add-on)
Priced per employee per month; no INR price published
USD 0.5/Month
Recruitment (add-on)
Not included in any INR plan
USD 75/Month per Recruiter
- • factoHR does publish an INR price list, which is unusual for Indian HRMS vendors. All four INR tiers are billed per month for a block of up to 50 employees, not per employee.
- • Additional employees beyond 50 are charged at ₹69 (Core), ₹89 (Premium) or ₹119 (Ultimate) per month each, billed quarterly.
- • Add-ons are published only in USD on the pricing page. We do not convert them: ask factoHR for the INR rate.
- • The pricing page also shows Core, Premium and Ultimate in USD for international buyers, on annual billing.
- • The homepage advertises a starting price of '₹ 2.5 per employee / day', which does not match the ₹4,999/month-for-50 plan figure on the pricing page. Confirm which applies to your headcount before signing.
- • The pricing page states: 'No hidden fees, no lock-ins' and 'There is no cancellation fee or lock-in period on any of our plans.' Unused credit on an annual subscription is not refunded if you discontinue early.
- • GST and setup or implementation fees are not mentioned on the pricing page, so treat the INR figures as likely exclusive of tax and confirm in writing.
- • Prices verified on 2026-09-12 and can change.
Buying for a team? App Advisor can get you a volume quote and any partner discount available.
Implementing factoHR
SourceWays to implement
- Vendor-led implementation
- Self-serve sign-up on the free plan
2-4 weeks for small businesses and 6-8 weeks for enterprises (vendor-stated)
- 1Schedule a demo or start on the free plan
- 2Configure entities, salary structures and statutory settings
- 3Import employee data
- 4Roll out the mobile app and employee self-service
Need a certified partner in India to set up factoHR?Implementation help
Integrations, security & India
Integrations
- SAP
- SAP SuccessFactors
- SAP HCM
- Oracle HCM Cloud
- Microsoft Azure
- Tally
- QuickBooks
- Xero
- Xoxoday
- Vantage Circle
- SpringVerify
- OnGrid
- Learnteq
- Google Calendar
- Google Meet
- Microsoft Teams
- Zoom
- Microsoft Entra ID
- Okta
- miniOrange
- Google Workspace
- Auth0
- OneLogin
Security & compliance
- ISO 27001 and ISO 9001 certified
- AICPA SOC 2 (Type II, per the homepage)
- DPDP Act certified
- AES-256 encryption
- 24/7 monitoring
- factoHR states it identifies and evaluates risk for all critical information assets to safeguard confidentiality, integrity and availability
- The security policy page names no hosting provider, data centre location, backup policy, uptime figure or penetration-testing cadence, and does not mention GDPR. Ask for these during evaluation.
For Indian businesses
- Built India-first: PF with ECR files, ESI, state-wise and multi-state PT, TDS under both regimes, LWF and gratuity
- Generates Form 16, Form 24Q, Form 5, 5A, 7 and Form 12BB
- States it handles the India Labour Codes 2025
- Integrates with Tally Prime for accounting and GST-compliant books
- Prices are published in INR, though the add-ons are quoted only in USD
- GST treatment is not stated on the pricing page
- Indian offices in Rajkot, Mumbai, Bengaluru and Hyderabad; legal entity Version Systems Pvt. Ltd., founded 2016
Support, resources & partner network
Support & learning
- Email support at support@factohr.com
- Support hours 9:00 AM to 6:30 PM, Monday to Friday
- Sales on +91 78200 03100 / sales@factohr.com
- factoHR claims 98% support satisfaction on its homepage
- Offices in Rajkot, Mumbai (Vashi, Navi Mumbai), Bengaluru and Hyderabad
- Fia AI chatbot for 24/7 employee self-service on leave, payroll and policy questions
Trust, compliance & who uses factoHR
Customers named by the vendor
4,000+ businesses and 2.7 million+ employees across 20+ countries (vendor-stated)WiproSiemensMercedes-BenzTitan CompanyBajajTata Steel BSLHitachiZydusAsics
Is factoHR the best choice for you?
Best choice if you are…
- Indian SMBs that want a published price list they can compare without a sales call
- Very small teams — up to 20 employees runs free forever
- Companies of roughly 50, 100 or 150 staff, where the 50-employee block pricing lines up cleanly
- Businesses needing multi-state statutory payroll: PF, ESI, state-wise PT, TDS and LWF in one run
- Manufacturing and field-staff employers wanting geo-fenced, selfie or face-recognition attendance
Look elsewhere if you are…
- Teams of 21 to 30 people, who pay for a 50-employee block they won't use
- Buyers who want recruitment included in the base price rather than as a per-recruiter add-on
- Large enterprises with complex multi-country HCM needs. Compare Darwinbox
- Anyone needing round-the-clock support, since factoHR's stated hours are weekdays only
Still comparing? Get an unbiased shortlist and demos arranged for free.
Sources (9) · updated September 2026
Specifications
- Category
- HRMS software, Payroll software, Employee onboarding software, Leave management software, Employee self-service (ESS) software
- Vendor
- factoHR (Version Systems)
- Headquarters
- Rajkot, Gujarat
- Founded
- 2016
- Pricing model
- Quote-based
- Starting price
- On request
- Deployment
- Cloud
- Platforms
- Web, Android, iOS
- Best for
- Mid-market, Enterprise
- Made in India
- Yes
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factoHR — frequently asked questions
What is factoHR pricing?+
factoHR publishes INR prices. There is a Free plan at ₹0 forever for up to 20 employees, then Core at ₹4,999/month, Premium at ₹5,999/month and Ultimate at ₹6,999/month, each covering up to 50 employees. Beyond 50, extra employees cost ₹69, ₹89 or ₹119 per month each depending on the plan, billed quarterly. Add-ons such as Recruitment (USD 75/month per recruiter) and Fia AI are quoted only in USD, and GST is not mentioned.
Is factoHR free?+
Yes, partly. factoHR has a Free plan at ₹0 forever for up to 20 employees with no credit card required, covering employee data, letter generation and payslip generation. Payroll, attendance, leave and the mobile app need the paid Core plan or above. A free trial of the paid plans is also offered, though no trial length is published.
What is factoHR?+
factoHR is an AI-powered HRMS and payroll platform from Version Systems Pvt. Ltd., founded in 2016. It offers 15+ modules across recruitment, core HR, onboarding, attendance, payroll, leave, performance, learning, travel and expense, and timesheets. factoHR says 4,000+ businesses and 2.7 million+ employees use it across 20+ countries.
How much does factoHR cost for 100 employees?+
Each plan covers 50 employees, and additional employees are charged separately. On Core, that is ₹4,999/month plus ₹69/month for each employee beyond 50; on Premium, ₹5,999 plus ₹89; on Ultimate, ₹6,999 plus ₹119. Extra-employee charges are billed quarterly. Confirm the exact quote and GST with factoHR, as the homepage also advertises a different '₹2.5 per employee/day' figure.
Does factoHR handle Indian statutory compliance?+
Yes. It calculates PF (with ECR file generation), ESI, state-wise and multi-state Professional Tax, TDS under both old and new regimes, and LWF, and it generates Form 16, Form 24Q, Form 5, 5A, 7 and Form 12BB. It also states it supports the India Labour Codes 2025.
Is recruitment included in factoHR's plans?+
No. Recruitment is a paid add-on listed at USD 75/month per recruiter on the pricing page, not part of the Core, Premium or Ultimate INR plans.
Does factoHR have a lock-in or cancellation fee?+
The pricing page says there is no cancellation fee and no lock-in period on any plan, and advertises 'no hidden fees, no lock-ins'. However, if you discontinue an annual subscription early, remaining credit is not refunded.
Does factoHR have AI features?+
Yes. Fia by factoHR is an AI assistant that answers employee questions from your own policies and HR documents, drafts HR letters and job descriptions, and helps set role-based goals, with a 24/7 chatbot for leave, payroll and policy queries. factoHR also offers AI face recognition attendance. Fia is an add-on at USD 0.5/month rather than a bundled feature.
Is factoHR secure?+
factoHR states it is ISO 27001, ISO 9001, AICPA SOC 2 and DPDP certified, uses AES-256 encryption and runs 24/7 monitoring. Its information security policy page does not name a hosting provider, data centre location, uptime figure or penetration-testing cadence, so ask for those during evaluation.
What does factoHR integrate with?+
Named integrations include SAP, SAP SuccessFactors, SAP HCM and Oracle HCM Cloud, accounting tools Tally, QuickBooks and Xero, rewards platforms Xoxoday and Vantage Circle, background checks via SpringVerify and OnGrid, meeting tools Google Calendar, Google Meet, Microsoft Teams and Zoom, and SSO through Microsoft Entra ID, Okta, miniOrange, Google Workspace, Auth0 and OneLogin.
What is factoHR?+
factoHR is hrms software by factoHR (Version Systems), an Indian company from Rajkot. HR, payroll and attendance suite with mobile app.
How much does factoHR cost?+
factoHR is priced on request. Request a demo through App Advisor and we will ask the vendor for a written quote.
Does factoHR offer a free trial or free plan?+
factoHR does not advertise a free plan; ask the vendor for a trial or a guided demo.
Is factoHR made in India?+
Yes. factoHR is built by factoHR (Version Systems), headquartered in Rajkot, Gujarat.
Who is factoHR best suited for?+
factoHR suits mid-market, enterprise buyers looking for hrms software with payroll software and employee onboarding software and leave management software and employee self-service (ess) software.
What are the best alternatives to factoHR?+
Popular alternatives in hrms software include greytHR, Zoho People, Kredily. Use App Advisor's compare tool to see them side by side.
How is factoHR deployed?+
factoHR is available as a cloud (SaaS) product, with web, Android and iOS apps.
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About factoHR (Version Systems)
factoHR (Version Systems) · Rajkot, Gujarat · Founded 2016 · 1 product in our catalogue · Indian company
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