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Starts at
From ₹2,495/mo (up to 50 employees)
- Starting price
- Rs 2,995/month
- Standard, billed annually, includes 50 employees
- Free trial / plan
- Free trial
- On Standard and Professional plans
- Deployment
- Cloud
- Web
- App Advisor rating
- 4.4
- transparency & India fit
What is Pocket HRMS Payroll?
Pocket HRMS Payroll is the payroll engine inside Pocket HRMS, sold by Pocket smHRt Tech Pvt. Ltd. The product goes back further than most Indian cloud HR tools: it started in 2004 as Pocket Payroll, a desktop application, became Pocket HCM in 2008, moved to the cloud in 2015 and took the Pocket HRMS name in 2017. Until 2023 it sat under Greytrix India, the Sage partner, which explains the unusually deep Sage 300cloud and Sage X3 integrations. The vendor claims 2,000+ client companies and 5 million employees managed.
The payroll side covers what an Indian HR or accounts team actually needs each month: PF, ESI, PT, LWF and TDS calculations, PF ECR challan generation, a state-wise compliance calendar, eTDS and Form 16. Salary structures are built with a formula builder, arrears and loans are handled inside the run, and attendance (including biometric punches) flows into payroll automatically. The 2022 smHRt Payroll release added pre-run checks that flag outliers before you finalise, which is useful when one person runs payroll for a few hundred staff.
Pricing is published, which is rarer than it should be in this category. Standard costs Rs 2,995 a month and Professional Rs 4,495 a month, both billed annually and both including 50 employees, with extra employees charged at Rs 60 and Rs 90 each per month. Premium is quoted and aimed at 100+ employees. Two things to budget for: a one-time implementation fee that depends on data migration and customisation, and GST, since the pricing page does not say prices are tax-inclusive.
The weak spots are mostly about clarity. The pricing page and its FAQ disagree on minimum headcount and on which plan includes integrations and performance management, so get the plan inclusions in writing. Very small teams of 10 to 20 people also pay for a 50-employee base, which makes greytHR or Zoho Payroll cheaper below that size. For companies with 50 to 500 staff, field attendance needs and a Tally or Sage back office, Pocket HRMS is a sensible shortlist candidate.
What works well
- +Public INR pricing: Standard at Rs 2,995 and Professional at Rs 4,495 per month for 50 employees
- +Covers PF, ESI, PT, LWF and TDS with PF ECR challans, eTDS and Form 16 generation
- +Pre-payroll validation flags salary outliers and errors before the run is finalised
- +Integrations with Tally, Sage 300cloud, Sage X3, Cleartax and Microsoft Dynamics 365 for accounting handoff
- +Employee mobile app on Android and iOS with geo-fenced, selfie and face-recognition attendance
- +Over twenty years of payroll history in India, dating back to the 2004 desktop Pocket Payroll
What to watch out for
- −Pricing is built around a 50-employee base, so firms under 30 staff overpay compared to rivals
- −A one-time implementation fee applies and is only quoted after sales discussion
- −The pricing page and its FAQ contradict each other on minimum headcount and plan inclusions
- −Geo-fencing, asset management and exit workflows need Professional; API webhooks and audit trail need Premium
- −The pricing page does not state whether listed prices include 18% GST
Best suited for: Indian companies with 50 to 500 employees that want published, predictable payroll pricing · Businesses running Sage, Tally or Dynamics 365 that need payroll entries to flow into accounts · Manufacturing, retail and field teams that need biometric or geo-fenced attendance linked to payroll
Pocket HRMS Payroll at a glance
Analysing Pocket HRMS Payroll — pricing, features, reviews and alternatives…
Generated by App Advisor's native engine from this listing's verified data — not a paid placement.
Pocket HRMS Payroll features
Researched from Pocket HRMS Payroll's official product pages · updated October 2026.
Statutory compliance
- PF, ESI, PT, LWF and TDS calculations
- PF ECR challan generation
- State-wise compliance calendar and dashboard
- eTDS and Form 16 generation
- Employee IT declarations and tax calculator
Payroll processing
- Formula builder for custom salary structures
- Multiple pay schedules for salaried, hourly and contract staff
- Arrears, loans and salary advances in the run
- Machine-learning pre-checks that flag outliers
- Attendance and biometric inputs pulled into payroll
Payslips and reports
- Branded payslip designer
- Automatic digital payslip distribution
- Data Wizard custom reports saved as templates
- MIS reports and interactive dashboards
Employee self-service and mobile
- Selfie, GPS and face-recognition attendance
- Leave, on-duty and expense requests with approvals
- Payslip, TDS worksheet and Form 16 downloads
- Helpdesk tickets and smHRty chatbot
AI capabilities
- Machine-learning checks in smHRt Payroll flag salary errors before finalising
- smHRty chatbot answers employee HR queries
- HRMS Copilot multilingual HR chatbot launched in 2026
Pocket HRMS Payroll pricing (INR)
SourceEvery edition as published by the vendor · free trial: Free trial offered on Standard and Professional plans. Prices exclude GST unless stated. Full Pocket HRMS Payroll pricing breakdown
Standard
Rs 2,995/month
Billed annually; 50 employees included, Rs 60 per extra employee
- smHRt payroll processing with automated taxes and compliance
- Leave and flexible attendance management with geo-tagging
- Employee self-service portal and HRIS
- Data Wizard custom reports
Professional
Rs 4,495/month
Billed annually; 50 employees included, Rs 90 per extra employee
- Everything in Standard
- Geo-fencing for attendance
- Custom payslip designer
- Confirmation, transfer, asset and exit modules
Premium
Custom quote
For 100+ employees
- Payroll JV integration and custom integrations
- Automated shift assignment and break shifts
- API webhooks, audit trail and attendance fraud detection
- Advanced report designer and HR analytics
- • A one-time implementation fee applies, quoted by company size, customisation and data migration
- • GST inclusion is not stated; GST invoices are issued for all transactions
- • Payment by card or net banking; enterprise customers can pay by NEFT/RTGS against invoice
- • The pricing FAQ and plan cards differ on minimum headcount (50 vs 100+ for Premium) and plan inclusions
Buying for a team? App Advisor can get you a volume quote and any partner discount available.
Integrations, security & India
Integrations
- Tally
- Sage 300cloud
- Sage X3
- Microsoft Dynamics 365
- Cleartax
- Logic ERP
- eMudhra
- Signeasy
- SpringVerify
- OnGrid
- Cams Biometrics
- PensionBox
- Healthysure
- Xoxoday
Security & compliance
- Hosted on Microsoft Azure
- 256-bit AES encryption of stored data
- Role-based access control
- ISO 27001 certification stated on the homepage
For Indian businesses
- Handles Indian statutory payroll: PF, ESI, PT, LWF and TDS, with PF ECR challans and Form 16
- Prices are listed in INR and GST invoices are issued for every transaction
- Enterprise customers can pay by NEFT/RTGS against an invoice; others pay by card or net banking
- Integrates with Indian tools such as Tally, Cleartax, eMudhra, JioCloud and KreditBee
- Customer logos on the site include Mapro, Kisan Konnect, IIT Tirupati, IILM University and Purple Finance
Mobile apps
Free for employees. Supports selfie and GPS attendance, geo-fencing, face recognition, leave and expense requests, payslips, TDS worksheet and Form 16 download. The vendor says it supports multiple Indian regional languages. Employees cannot stay logged in on more than one device.
Support, resources & partner network
Support & learning
- Email and phone support
- AI chat assistant on the website
- WhatsApp contact at +91 99871 44643
- Self-help documentation at docs.pockethrms.com
Trust, compliance & who uses Pocket HRMS Payroll
2,000+ companies
Customers
5M+ employees managed
Users covered
2004
In business since
Pocket HRMS Payroll timeline — releases & milestones
- 2004Pocket Payroll launched as desktop softwareSource
- 2008Renamed Pocket HCM with HR modulesSource
- 2015Moved to the cloudSource
- 2017Renamed Pocket HRMS, Android and iOS apps launchedSource
- 2022smHRt Payroll with machine-learning error checksSource
- 2023Pocket smHRt Tech Pvt. Ltd. spun out of Greytrix IndiaSource
- 2026HRMS Copilot multilingual chatbot launchedSource
Is Pocket HRMS Payroll the best choice for you?
Best choice if you are…
- Indian companies with 50 to 500 employees that want published, predictable payroll pricing
- Businesses running Sage, Tally or Dynamics 365 that need payroll entries to flow into accounts
- Manufacturing, retail and field teams that need biometric or geo-fenced attendance linked to payroll
Look elsewhere if you are…
- Startups with under 25 employees, who will pay for a 50-employee base they don't use
- Multinationals needing payroll in several countries, since the product is built around Indian statutory rules
Still comparing? Get an unbiased shortlist and demos arranged for free.
Sources (6) · updated October 2026
Specifications
- Category
- HRMS software, Payroll software
- Vendor
- Pocket HRMS
- Headquarters
- Mumbai, Maharashtra
- Founded
- 2003
- Pricing model
- Quote-based
- Starting price
- On request
- Deployment
- Cloud
- Platforms
- Web
- Best for
- Mid-market, Enterprise
- Made in India
- Yes
More software like Pocket HRMS Payroll
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Compare all Pocket HRMS Payroll alternatives with pricing →
Pocket HRMS Payroll — frequently asked questions
How much does Pocket HRMS Payroll cost in India?+
Pocket HRMS publishes two priced plans. Standard costs Rs 2,995 per month and Professional Rs 4,495 per month, both billed annually and both covering 50 employees. Extra employees cost Rs 60 (Standard) or Rs 90 (Professional) per employee per month. Premium, aimed at 100+ employees, is quoted by sales. A one-time implementation fee is charged separately.
Does Pocket HRMS pricing include GST?+
The Pocket HRMS pricing page does not say its prices include GST, so assume 18% GST is added on top of Rs 2,995 or Rs 4,495 per month. The vendor does state that a GST invoice is issued for every transaction, which lets registered businesses claim input tax credit. Confirm the final tax-inclusive figure on your quotation before paying.
Is there a free trial of Pocket HRMS Payroll?+
Yes. The Pocket HRMS pricing page shows a free trial option on the Standard and Professional plans, and the FAQ also offers a free demo. There is no permanent free plan. Use the trial to run a parallel payroll for one month against your current system, checking PF, ESI and TDS figures, before you commit to an annual contract.
Which statutory compliances does Pocket HRMS Payroll handle?+
Pocket HRMS Payroll calculates PF, ESI, professional tax, labour welfare fund and TDS automatically, with filing alerts and a state-wise compliance calendar. It generates PF ECR challans, eTDS returns and Form 16 for employees. A dashboard tracks pending compliance tasks, which helps companies with staff in several states where PT and LWF rules differ.
Pocket HRMS vs greytHR: which is better?+
Both Pocket HRMS and greytHR are Indian payroll products with full PF, ESI and TDS coverage. Pocket HRMS suits firms with 50+ employees, especially those on Sage, Tally or Dynamics 365, and its published plans start at Rs 2,995 per month. greytHR usually works out cheaper for very small teams because it does not use a 50-employee base. Compare quotes at your actual headcount.
Does Pocket HRMS have a mobile app?+
Yes. Pocket HRMS has a free employee app on Android and iOS, first launched in 2017. Staff can mark attendance with selfie, GPS, geo-fencing or face recognition, apply for leave and expenses, and download payslips, TDS worksheets and Form 16. Managers approve requests in the app. The vendor says it supports several Indian regional languages.
Is employee data safe in Pocket HRMS?+
Pocket HRMS hosts its platform on Microsoft Azure and says stored data is protected with 256-bit AES encryption and role-based access controls. The homepage cites ISO 27001 certification, and the about page shows ISO, SOC and GDPR badges without detail. If you need audit evidence for a client or regulator, ask Pocket HRMS for the current certificates and scope.
Can Pocket HRMS Payroll integrate with Tally?+
Yes. Tally is listed on the Pocket HRMS integrations page, along with Sage 300cloud, Sage X3, Microsoft Dynamics 365, Logic ERP and Cleartax. The Premium plan adds payroll journal voucher integration and custom integrations, so if you want salary entries posted automatically to your ledger, check which plan covers your exact accounting setup.
How long does it take to set up Pocket HRMS Payroll?+
Pocket HRMS does not publish a fixed setup timeline. Implementation is charged as a one-time fee that varies with company size, customisation and data migration. In practice, plan for salary structure setup, importing employee masters and past year-to-date figures, and at least one parallel payroll run before going live, which typically fits within a payroll cycle or two.
What is Pocket HRMS Payroll?+
Pocket HRMS Payroll is hrms software by Pocket HRMS, an Indian company from Mumbai. Payroll module of Pocket HRMS.
How much does Pocket HRMS Payroll cost?+
Pocket HRMS Payroll is priced on request. Request a demo through App Advisor and we will ask the vendor for a written quote.
Does Pocket HRMS Payroll offer a free trial or free plan?+
Pocket HRMS Payroll does not advertise a free plan; ask the vendor for a trial or a guided demo.
Is Pocket HRMS Payroll made in India?+
Yes. Pocket HRMS Payroll is built by Pocket HRMS, headquartered in Mumbai, Maharashtra.
Who is Pocket HRMS Payroll best suited for?+
Pocket HRMS Payroll suits mid-market, enterprise buyers looking for hrms software with payroll software.
What are the best alternatives to Pocket HRMS Payroll?+
Popular alternatives in hrms software include greytHR, Zoho People, Kredily. Use App Advisor's compare tool to see them side by side.
How is Pocket HRMS Payroll deployed?+
Pocket HRMS Payroll is available as a cloud (SaaS) product, with web access.
Guides that mention Pocket HRMS Payroll
PF, ESI & PT Calculation Software in India (2027)PF, ESI and PT calculation software in India (2027): worked examples, the September 2026 EPF ceiling change, gratuity, bonus, VPF and a demo test script.How Zimyo Helps Indian Companies Grow (2026)How Zimyo helps Indian companies grow: who it suits, what it replaces, published pricing, a 30-day rollout and when to pick another HRMS.How Pocket HRMS Helps Indian Companies Grow (2026)How Pocket HRMS helps Indian companies grow: who it suits, what it replaces, published pricing, a 30-day rollout and when to pick another HRMS.Automate PF, ESI and PT Compliance With HR SoftwareAutomate PF, ESI and PT compliance with HR software: what to set up, ESIC rates and dates, and how greytHR, Pocket HRMS and factoHR compare.
About Pocket HRMS
Pocket HRMS · Mumbai, Maharashtra · Founded 2003 · 1 product in our catalogue · Indian company
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