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Property management software · India
Property Management Software in India: The Complete Guide for PG Owners, Societies, Landlords and Commercial Real Estate
Compare property management software in India by what you actually run — PG, hostel and co-living; housing societies and RWAs; rental flats for individual landlords; or commercial and enterprise portfolios. Features, pricing, and the questions to ask before you buy.
Quick answer
Property management software (PMS) in India falls into three groups: PG, hostel and co-living apps (RentOk, ManagR by BedR, Crib) for bed-level occupancy, tenant KYC and rent collection; housing society and RWA platforms (MyGate, ADDA, NoBrokerHood, ApnaComplex, SocietyRun) for maintenance billing, accounting and visitor management; and enterprise platforms (Yardi, MRI Software, AppFolio) built mainly for large residential and commercial portfolios abroad. Choose by segment first — a society ERP will not run a PG, and a US rental platform will not handle Indian GST or maintenance billing.
Property management software replaces the notebook, the Excel sheet and the WhatsApp group that most Indian landlords, PG operators and housing societies still run on. The right tool depends almost entirely on what kind of property you manage. A 40-bed PG needs bed-level occupancy, tenant KYC and automated rent reminders. A 600-flat gated community needs maintenance billing with GST, accounting that a statutory auditor will accept, and a visitor-management system for the security gate. A landlord with five flats across Pune and Bengaluru needs rent tracking, digital rent agreements and expense records for tax. A commercial portfolio needs lease administration, rent escalations and CAM (common area maintenance) recovery. This guide separates those use cases, lists the software built for each one, and explains what to check before you pay.
By property type
PG, hostel & co-living softwarePG management software tracks every room and bed, collects rent online with automatic reminders, verifies tenants, and logs complaints — replacing registers and WhatsApp groups. In India, RentOk, ManagR by BedR and Crib are built specifically for PG, hostel and co-living operators. ManagR says it is free forever and runs reminders over WhatsApp; Crib offers Aadhaar-based KYC and live bed status; RentOk offers autopay rent collection and room/bed occupancy updates.Housing society & RWA softwareSociety management software runs a housing society's maintenance billing and collection, society accounting, visitor and gate security, complaints and amenity booking in one platform. In India, MyGate, ADDA, NoBrokerHood, ApnaComplex and SocietyRun are the main options. All five cover billing and visitor management; they differ in accounting depth, Tally integration and pricing. ApnaComplex lists a free plan, and ADDA prices on request.Rental management for landlordsRental management software helps a landlord track rent due and received, send reminders, issue receipts, store agreements and tenant documents, and record expenses across several properties. Indian landlords with a handful of flats often combine a rent-collection or PG app (ManagR by BedR also covers rental flats) with a digital rent-agreement service. Global landlord tools such as TenantCloud, DoorLoop and Buildium are US-focused, priced in US dollars, and do not mention GST.Commercial property managementCommercial property management software handles leases, rent escalations, CAM (common area maintenance) recovery, multi-tenant billing, vendors and portfolio reporting for offices, malls, business parks and industrial property. The best-known enterprise platforms are Yardi (Voyager, and Breeze for smaller portfolios), MRI Software and AppFolio. Their websites describe US-centric offerings with no GST support stated, so Indian portfolios should verify local tax, invoicing and implementation support in writing.
By task
Online rent collectionOnline rent collection software sends each tenant a payment link or sets up autopay, reminds them automatically before and after the due date, records the payment, and issues a receipt — so you never chase rent manually. In India, PG apps such as RentOk (autopay), ManagR by BedR (auto reminders, payment links and WhatsApp) and Crib (rent collection 'on autopilot') do this for PGs and rentals; society platforms do the same for maintenance dues.Society maintenance billingSociety maintenance billing software generates each flat's monthly or quarterly maintenance bill, collects it online, sends reminders, and posts it to the society's accounts. Under CBIC Circular No. 109/28/2019-GST, a resident welfare association's maintenance charges are exempt from GST up to ₹7,500 per month per member; above that, GST applies to the whole amount. An RWA with annual turnover up to ₹20 lakh need not register for GST.Tenant verification & rent agreementsTenant verification means collecting and checking a tenant's identity with their consent, and often submitting details to the local police where your city requires it. A digital rent agreement is drafted online, e-stamped for the state, and e-signed. Under Section 17 of the Registration Act, 1908, a lease from year to year or for more than one year must be registered — which is why many residential agreements are made for 11 months. Crib offers Aadhaar-based KYC and e-signatures; ManagR by BedR offers tenant KYC with e-stamped agreements.Lease managementLease management software stores every lease as structured data — rent, escalation schedule, lock-in, renewal and expiry dates, deposit and CAM share — then bills automatically and alerts you before key dates. It is essential for commercial portfolios and for companies that lease many offices or stores. Yardi, MRI Software and AppFolio include lease management; their websites describe US-centric products, so confirm Indian tax and invoicing support.
Buying guides
Options in India
Property management software: products to shortlist
Listed on App Advisor with pricing, features and alternatives. Not a paid ranking.
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Society and visitor management.
Made in India
Starts at
On request
Society management built in Bengaluru.
Made in India
Starts at
Free plan
Society management built in Pune.
Made in India
Starts at
On request
Property management and accounting platforms (Voyager and Breeze) for residential and commercial portfolios.
Starts at
On request
Property management.
Starts at
On request
Rental property management software for leases, rent collection, maintenance and accounting.
Starts at
From $69/mo, billed yearly (USD)
Property management.
Starts at
From $62/mo (USD)
Property management.
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From $15/mo, billed annually (USD)
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The three kinds of property management software in India
Most buying mistakes happen because the category was wrong, not the vendor. Start by picking your segment:
- PG, hostel and co-living management — beds, KYC, rent collection, complaints (for PG owners and co-living operators)
- Housing society and RWA software — maintenance billing, society accounting, visitor and gate management (for apartment associations and gated communities)
- Rental management for landlords — rent tracking, receipts, agreements, expenses (for individual and NRI landlords)
- Commercial and enterprise property management — leases, escalations, CAM, multi-tenant portfolios (for developers, office parks, malls and asset managers)
Features that matter in India
Global property management software is built around US leases and US tax forms. Indian buyers should look for:
- UPI and payment-gateway rent and maintenance collection
- Automated rent and dues reminders by SMS or WhatsApp
- Tenant KYC and verification, with the tenant's consent
- Digital rent agreements with e-stamping support
- Maintenance billing with GST where it applies
- Society accounting that exports to Tally or a CA-ready balance sheet
- Visitor, staff and delivery management at the gate
- Bed, room and unit occupancy tracking
- Complaint and maintenance-ticket tracking
- Mobile apps in English and regional languages
Indian platforms vs global platforms
The Indian platforms in this guide — MyGate, ADDA, NoBrokerHood, ApnaComplex and SocietyRun for societies; RentOk, ManagR by BedR and Crib for PGs and co-living — are built for Indian workflows such as maintenance billing, gate security and UPI collection. The large global platforms (Yardi, MRI Software, AppFolio, Buildium, DoorLoop, TenantCloud) are strong products, but their own websites describe US-centric offerings: prices in US dollars, US addresses and US tax forms such as the 1099, with no GST support stated. They suit international portfolios and enterprises with their own implementation partners; check India support in writing before you buy.
How property management software is priced
Pricing models differ by segment. Society platforms are commonly priced per flat or unit on an annual subscription (ApnaComplex, for example, describes 'unit based' annual pricing and also lists a free plan). PG apps range from free (ManagR by BedR says it is 'free forever') to quote-based. Global platforms publish per-unit or per-month USD prices — Yardi Breeze, for example, lists $1 per unit per month with a $100 monthly minimum on an annual agreement. Enterprise platforms such as Yardi Voyager and MRI Software do not publish prices.
How to shortlist in one afternoon
- Write down your property type, number of units/beds/flats and how rent or maintenance is collected today
- Shortlist only software built for that segment
- Ask each vendor to demo your exact workflow — a month-end billing run, a new tenant check-in, a gate entry
- Confirm GST treatment, Tally export and data export in writing
- Check who owns your data and how you leave (export format, notice period)
- Start with one property or one tower before rolling out everywhere
FAQs
Property management software — questions buyers ask
What is the best property management software in India?+
There is no single best product, because the category splits by property type. For housing societies, MyGate, ADDA, NoBrokerHood, ApnaComplex and SocietyRun are Indian platforms built for maintenance billing, accounting and gate management. For PGs and co-living, RentOk, ManagR by BedR and Crib are built for bed-level occupancy and rent collection. For large commercial portfolios, Yardi and MRI Software are enterprise platforms, though their websites are US-focused.
Is there free property management software in India?+
Yes, for smaller operators. ManagR by BedR describes itself as '100% free forever' for PG, hostel and rental owners, and ApnaComplex lists a Free plan for housing societies. Most society and enterprise platforms price on request.
What is the difference between property management software and a property management system (PMS)?+
In real estate they mean the same thing: software that manages tenants, rent, maintenance and accounting for properties. In hotels, 'PMS' usually means a hotel front-desk and reservations system, which is a different product.
Can property management software collect rent automatically?+
Most Indian platforms support online rent or maintenance collection through UPI or a payment gateway, send automatic reminders, and issue receipts. Some, such as RentOk, offer autopay for rent.
Do global tools like Buildium, AppFolio or DoorLoop work in India?+
Their own websites describe US offerings — prices in US dollars, US addresses and US tax workflows — and none mentions GST. They are not built for Indian maintenance billing or GST; confirm India support directly with the vendor before buying.
What does property management software cost in India?+
It depends on the segment: some PG apps are free, society platforms are usually priced per flat per year, and enterprise platforms are quote-based. Ask for the per-unit price, the minimum commitment and any payment-gateway charges.
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Sources
- https://mygate.com/
- https://adda.io/
- https://www.nobrokerhood.com/
- https://www.apnacomplex.com/
- https://societyrun.com/
- https://www.rentok.com/
- https://managr.in/
- https://www.crib.in/
- https://www.yardi.com/
- https://www.yardibreeze.com/
- https://www.mrisoftware.com/
- https://www.appfolio.com/
- https://www.buildium.com/pricing/
- https://www.doorloop.com/pricing
- https://www.tenantcloud.com/pricing
Independent guide. Product facts come from vendors' official websites; confirm current terms in your demo. Hero photo: “Jayabheri The Summit from Khajaguda hills” by iMahesh, CC BY-SA 4.0, via Wikimedia Commons.